Interest and Fees

Interest and reminder fees

When interest or reminder fees are received, Creditors and Bookkeeping assess whether the charge is justified. The assessment is based on the date the electronic invoice was received.

Interest and reminder fees are always recorded under the expense type Late payment interest (account 572000).

Electronic invoicing fees

As a general rule, DTU must not pay electronic invoicing fees.

As a state-owned self-governing institution, DTU is subject to the Danish Public Payments Act. This means that suppliers are not allowed to charge a fee for electronic invoicing. This should not be confused with ordinary invoicing or administrative fees, which may occur in certain cases. For example, for small amounts (e.g. purchases below DKK 1,000) or where separate documentation is requested, such as restaurant receipts.

If an electronic invoicing fee has been agreed

In exceptional cases where an electronic invoicing fee has been agreed, it must:

• be clearly stated in the supplier's terms and conditions, or
• have been agreed in advance

In both cases, AOR-fakturabehandling@dtu.dk must be informed by email.

If the fee has not been agreed

If an invoice includes an electronic invoicing fee without prior agreement, the requisitioner must contact the supplier and request a credit note for the fee.