DTU’s best practice for Research Project Administration

Purpose

Guidelines to help with what to do, when to do it and where to get help during all the steps of an externally funded research project.  

Target groups

The target groups are Project Managers and the department administrators that provide support to Project Managers on externally financed projects. Note: the responsibility for the all tasks always ultimately lies with the Project Manager.

Projects not covered

This document does not cover the procedures for commissioned research or projects with no external funding. However, regardless of source of financing and type of research, you must always observe legal regulations and DTU procedures. 

Content overview (Best practice for Research Project Administration)

1. Pre-Grant
1.1. Refine the idea
1.2. Prepare the writing process
1.3. Write the application
1.4. Finalize and submit. File the application and budget in DTUDOCX

2. Grant
2.1. Grant / Grant Agreement Considerations
2.2. Negotiate the Collaboration Agreement 
2.3. Sign the Collaboration Agreement and file it in DTUDOCX
2.4. If your project involves processing of personal data: negotiate and sign agreeements  
2.5. Decide on data publication, data sharing and long term preservation

3. Post-Grant
3.1. Prepare administrative tasks for project setup
3.2. Do ongoing project administration and budget follow-up
3.3. Collaborate with partners
3.4. Make ongoing reporting
3.5. If you make changes to the project
3.6. Disseminate project results
3.7. Close the project