Senior Days (Paid Leave)

Administrative procedure

According to DTU's sub-policy and guidelines on seniors, DTU is cautious about entering into agreements on senior days for employees over 62 years old. Such agreements can only be made in special cases, must always be temporary, and must be made in consultation with both HR and the immediate supervisor.

However, if DTU wishes to retain a key employee for a critical function, the institute/department can agree that the employee is granted 1-12 days of leave (senior days) with pay annually. The number of senior days included in the senior scheme is determined in the specific agreement.

The leave can be taken as whole or half days, individually or consecutively, as well as single hours. The manager and employee determine the timing and/or conditions for taking the leave after discussion.

Senior days for part-time employees are calculated as an average daily standard time. For example, a 30-hour work week gives a senior day of 6 hours, regardless of the specific working hours on individual days.

Senior days are granted on the condition that regular vacation and special vacation days are taken within the individual vacation year. If regular vacation and special vacation days are not taken by the end of the vacation year, i.e., December 31 and April 30 respectively, and this has not been done by special agreement, the agreement on senior days can be terminated with immediate effect. The institute/department is responsible for any termination of the agreement.

Unused senior days cannot be transferred to the following year or paid out.

See Circular on Agreement on Senior Schemes of November 5, 2024.

When senior days taken are registered, the absence code "senior retention days" is used.

Please create a case on DTU Service Portal to make an agreement by