Notification of holidays and special days of holiday

Notification of main holiday

As stated in DTU’s holiday guidelines, all holiday is expected to be taken. Therefore, DTU gives holiday notifications.

In October each year, DTU gives notification of the main holiday to be taken in July of the following year.

If you do not wish to take your main holiday during the period of which you have been notified, you must inform your manager of when you alternatively wish to take your main holiday.

If you wish to change the agreed main holiday later on in the holiday year, you may enter into a new agreement on taking of holidays with your immediate manager until mid-March.

If you are a new employee and you have not been employed for the whole holiday year (from 1 September) and have therefore not accrued 15 days of holiday with pay for the main holiday, you will be given holiday notification for the number of days that you have accrued.

Remaining holiday (other holiday)

If there are more unused paid days of holiday at the end of the main holiday (30 September) than what are expected to be used for DTU’s days of closure, an agreement must be entered into on the taking of such days of holiday.

The days of holiday must be taken during the present holiday entitlement period, i.e. before 31 December.

If you have not entered into an agreement on how your remaining holiday will be taken, you will receive a holiday notification in September.

Notification of special days of holiday

If you have accrued an entitlement to special days of holiday, these must be taken between 1 May and 30 April.

If you have not taken these days or reached an agreement with your manager about when you want to take them before 1 January, your manager can notify you that the special days of holiday must be taken at one month’s notice.

The days may only be required to be taken as whole days. This means that your manager can notify you that all remaining special days of holiday must be taken before 30 April.