My department is being evaluated. What should I know?
The evaluation process at a glance
A research evaluation consists of four main phases:
1. Appointment of the evaluation panel
An international panel of experts is appointed to conduct the evaluation. The department is invited to nominate candidates for the panel, ensuring that the panel collectively covers the department's research areas and activities.
2. Preparation of the self-evaluation
The department prepares a self-evaluation report describing its research profile, achievements, academic culture, PhD education, strategic ambitions, and key development areas. The report is supplemented by background data and analyses provided in collaboration with the central administration, e.g. bibliometric analyses
3. Site visit
The evaluation panel visits the department and meets with researchers, PhD students, leadership, and other relevant stakeholders. The visit provides the panel with a deeper understanding of the department's activities, culture, organisation, and future plans.
4. Evaluation report and follow-up
Following the site visit, the panel prepares a written evaluation report containing observations, assessments, and recommendations. The report forms the basis for reflection, dialogue, and future development within the department.
5. Evaluation timeline
The process takes about 12-14 months from kick-off meeting to final report.
What will be evaluated?
The evaluation is based on three overall criteria:
Research Quality
The quality, originality, and international standing of the department's research activities.
Societal Relevance
The way research contributes to society through impact, engagement, collaboration, innovation, and knowledge exchange.
Viability
The department's ability to realise its future ambitions through leadership, academic culture, strategy, resources, and long-term development.
What is expected from the department?
A successful evaluation depends on broad involvement across the department.
Departments are expected to:
- contribute to the nomination of panel members;
- prepare the self-evaluation report;
- provide relevant documentation and background information;
- participate actively in the site visit programme; and
- engage in follow-up activities after the evaluation.
The evaluation is most valuable when it is approached as an opportunity for reflection, dialogue, and future development rather than solely as an assessment exercise.
Guidance for departments
Detailed guidance is available for each stage of the process:
- Evaluation panel and nomination of panel members
- Self-evaluation report
- Data and documentation
- Planning the site visit
- Evaluation report and follow-up
Contact
Ditte Kirstine Andersen Senior Academic officer Afdeling for Policy og Relationer Phone: +45 45251169 ditkan@adm.dtu.dk