If you are on a business trip lasting more than 24 hours, you may be eligible for per diem allowances. Per diem allowances can cover your expenses for meals, incidental expenses and local transport.
You may receive per diem allowances that cover all meal expenses, including the three main meals, incidental expenses and all transport not related to outbound or return travel, if your business trip lasts more than 24 hours.
It is not possible to have meal expenses reimbursed if you receive per diem allowances, and you must not use your DTU credit card for expenses covered by the per diem.
70 % for meals |
15 % for breakfast |
| 30 % for lunch | |
| 30 % for dinner | |
25 % for incidentalexpenses |
Small incidental expenses, e.g. coffee, fruit, newspapers, etc. |
| Local transport, e.g. courier services, train, taxi, etc. |
If you receive free meals during your trip, such as hotel breakfast, catering during meetings or a conference dinner, these must be deducted from your allowance. You must register free meals in your expense report in DTU Fusion.
If you receive free meals during your business trip, your per diem allowance will be reduced accordingly. The applicable rates are adjusted annually on 1 January and can be found in the government circular on rate adjustments. Statsreguleringscirkulæret.
Please note that per diem allowances are reduced from day 29 of the trip.The allowance is reduced by:
Trips exceeding 28 days are considered secondment at DTU. You can find more information about secondment here.
Heidi Bielefeldt Finance and Accounting hep@adm.dtu.dk