Percentage allowance

A percentage allowance is provided to cover incidental expenses such as coffee and local transport, while meals are reimbursed based on documented expenses.

Key features

  • Applies to business trips lasting more than 24 hours
  • Lower rate
  • Reasonable meal expenses are reimbursed based on documentation
  • You are responsible for covering expenses for incidental expenses and local transport

For business trips lasting more than 24 hours, you may receive a percentage allowance instead of per diem allowances. The percentage allowance covers incidental expenses and local transport, while reasonable meal expenses can be reimbursed based on valid documentation, such as a receipt or invoice.

Please note that you must not use a DTU credit card for expenses covered by the percentage allowance.

The allowance is intended to cover:

0 % to meals

 Meals are reimbursed based on supporting documentation. 

100 % to other

 Incidental expenses, e.g. coffee, fruit, snacks, water, newspapers, etc.
Local transport, such as buses, trains and taxis

Content owner

Heidi Bielefeldt Finance and Accounting

Updated 01 maj 2026