Need help with receiving goods in DTU Fusion?
If you have any questions about receiving goods in DTU Fusion, please contact your local superuser.
Superusers can assist with receiving goods, notifications, and using DTU Fusion.
Register receipt of goods and services
Have you ordered goods or services for DTU? If so, be sure to make goods receipt in DTU Fusion once the goods or services have been received.
How to receive goods and services in DTU Fusion
It is not enough that the goods have been physically received or that the service has been provided in practice. The receipt must also be registered in DTU Fusion before the invoice can be paid.
In DTU Fusion, this is referred to as receiving goods and services.
Email notifications
As long as the receipt has not been registered in DTU Fusion, you will receive email notifications from DTU Fusion. The notifications look different depending on whether you have ordered physical goods (purchases) or services (amount orders).
Below, you can see what the notifications for goods purchases and funding orders look like, and what you need to be aware of.
Once you have ordered a physical item, you will receive an email notification from DTU Fusion with the following subject line:
Action Required: Purchase Order DTUXXXXXXX
requires confirmation of receipt
You can register goods receipt directly from the notification.
- Receive in Full = the entire order has been received
- Receive up to the Invoiced Amount = only parts of the order have been received
- Didn’t Receive = do not use this option; contact the supplier if you have not received your goods.
How to proceed in the notification
- Verify that the item and the invoice match
- Open the email from DTU Fusion
- Select the relevant button
- Confirm the goods receipt
Alternatively, you can go directly to DTU Fusion to register the goods receipt
- Log in to DTU Fusion
- Go to Procurement → My receipts
- Find the purchase order
- Select Receive
- Enter the quantity received
- Select Submit
Amount orders are used when purchasing courses, services, and consulting services, where the receipt is recorded as an amount rather than a quantity.
You will receive an email notification from DTU Fusion, which typically has the following subject line:
FYI: Maximum received amount tilbageholdelse på faktura XXXXX til leverandøren XXXXX
Even though it says FYI, the notification still requires action.
This means that the invoice has been received, but the amount has not yet been recorded as approved for payment in DTU Fusion..
How to register the amount in DTU Fusion
- Verify that the invoice is correct via Invoice Overview
- Log in to DTU Fusion
- Go to Procurement → My Receipts
- Find the purchase order
- Select the line item
- Select Receive
- Enter the amount to be approved for payment
- Select Submit
Once the amount has been recorded as received in DTU Fusion, the invoice can be processed for payment.
Other notifications from DTU Fusion
If you receive other types of notifications from DTU Fusion, the purchase order typically requires a different type of action before you can confirm receipt.
This could include, for example:
- Price hold on a purchase
The price on the invoice does not match the price specified on the purchase order. - Invoiced amount exceeds order amount
The amount invoiced is higher than the amount recorded or approved in DTU Fusion.
See an overview of other types of notifications and invoice hold in the video guide manage invoice holds
Guides for goods receipt in DTU Fusion
Content owner
Kim Nørgaard Starbeck Finance and Accounting knost@dtu.dk