This means that all expenses related to the purchase of goods, services, travel, etc., incurred in the first quarter must be approved before the deadline. However, expenses related to ongoing or future trips should only be settled and recorded after the trip has been completed.

In addition, time sheets, reclassifications, and internal and external invoices related to the first quarter must also be fully approved to be included in the financial statements.

See the exact submission deadlines here

Please note:

• Travel expenses and reimbursements: Travel, credit card purchases, and cash expenses incurred in the first quarter of 2026 or earlier must be settled in Expense or eForms (for non-employees) and approved before the deadline. Future trips should only be settled once they have taken place.
• Goods receipt: Remember to register the receipt of delivered goods and services in DTU Fusion before the deadline. Otherwise, the invoice cannot be paid, and the expense cannot be recorded in the project accounts. For purchases delivered in the first quarter of 2026 or earlier, the goods receipt must be dated in March 2026.
• Backdated orders: Orders must be created and approved for invoices that were issued without a prior order and relate to purchases delivered in the first quarter of 2026 or earlier.
• Supplier invoices: Please ensure that project and task numbers are provided by email to AOR-fakturabehandling@dtu.dk for invoices exceptionally approved without an order and related to purchases received before March 31, 2026. Any inquiries from AOR-fakturabehandling@dtu.dk must be responded to as soon as possible.
• Time sheets: Be aware of specific deadlines for payroll related documentation.
• Customer Invoices (Billing Portal invoices): If DTU has completed work for customers before March 31, 2026, Billing Portal invoices must be issued to customers in the period 03-26.

Customer registration: If new customers need to be invoiced for the first quarter of 2026, please submit the necessary information as soon as possible, and no later than Wednesday, April 1.