Roles and responsibilities in the procurement process are based on DTU's procurement policy. Group Procurement sets the overall framework, guidelines and agreements, while departments and units carry out the actual purchases within this framework. On this page, you can see how roles and responsibilities are distributed in practice.
The procurement process at DTU is organised in two ways. Some purchases are handled centrally by Group Procurement, while others are carried out decentrally by departments and units. This depends, among other things, on the type and scope of the purchase and whether a framework agreement exists within the area.
Below, you can see how the procurement process is structured and how tasks and responsibilities are distributed between departments/units and AØR, depending on whether the purchase is handled centrally or decentrally.
For each model, you will find a RACI, illustrating the distribution of roles and responsibilities, and a process description that outlines the workflow step by step.
Departments and units are responsible for carrying out purchases within the framework of DTU’s procurement policy and framework agreements. Typically, this involves collaboration between a requisitioner, a procurement super user, and an approver/project manager.
Some purchases are handled by Group Procurement – typically larger, more complex or joint procurements that cover multiple departments or DTU as a whole. Group Procurement is responsible for the tendering process, contracts and the overall procurement process, in close collaboration with the relevant units.
R - Responsible:
The person who performs the act
A - Accountable:
The person who has overall responsibility for ensuring that the task is carried out correctly
C- Consulted:
The person who provides input or guidance
I - Informed:
The person who must be informed once the task has been completed