When you are on a business trip for DTU, the government’s rules and rates apply regarding which expenses you can claim. Here you will find both DTU’s guidelines and guidance on how to plan, document and claim for travel and transport correctly.
You may incur expenses when travelling to and from a location for work, or if you are going on a business trip. This could be in connection with a meeting, a conference, fieldwork or a longer stay abroad.
Business travel for DTU is covered by:
Cirkulære om tjenesterejseaftalen (only DK version). The circular describes the rules for reimbursing your additional expenses in connection with business trips, such as expenses for transport, meals and accommodation.
Satsreguleringscirkulæret, where you find the applicable rates for allowances.
For trips involving an overnight stay and lasting more than 24 hours, you can choose between two methods of reimbursement for meals and other incidental expenses:
For business trips without overnight stays or which last less than 24 hours, additional expenses for 3 main meals per day as well as transport costs and reasonable additional costs for small necessities on account.
Thus, no hourly/per diem allowance or percentage compensation is provided for such business trips.
As a rule, DTU is not entitled to refund tips, as tips in Denmark are included in restaurant and hotel bills.
However, there are places abroad where tipping is normal. Here you will be able to get a tip refunded corresponding to what is considered a reasonable amount in relation to the country's customs and usage. If you choose to pay more tips than is customary in the country, it is considered private consumption.