Car rental

As a general rule, public transport must be used for business travel. However, a rental car may be used if your manager considers it to be the most appropriate solution in terms of time and cost.

Car rental at DTU may only be used in special cases where public transport, a private car or taxis are not appropriate alternatives. The approving manager is always responsible for assessing whether car rental is justified.
Personal circumstances do not justify car rental.

Booking a car

DTU has a global agreement with Avis for car rental.

Car rental in Denmark

  • Book via DTU’s agreement link for Avis car rental: Avis biludlejning

  • If you require delivery to Lyngby Campus, contact Avis on 3328 6400 or by email at salg@avis.dk 

  • Delivery and collection at Lyngby Campus are free of charge

Car rental abroad

  • Book together with your flight via myCWT

  • You must select Avis as the car rental company, even when booking through CWT

  • A fee of DKK 30 applies when booking flights and car rental together. If you only book a car, the fee is DKK 25

Special cases

  • For example, for business travel from Aalborg Airport (frequently used by DTU Aqua), you may book directly via Avis’ airport rental link.

Expense reporting

  • The rental cost must be reported as a standard travel expense in DTU Fusion

  • Remember to attach receipts and supporting documentation in accordance with DTU’s guidelines

Please note

DTU does not reimburse fines

All fines, including parking and speeding fines, are considered personal expenses, even if incurred during working hours.
Updated 13 maj 2026