Public transport must generally be used for business travel. However, you may use your own vehicle if this is considered the most beneficial solution for DTU in terms of time and cost.
You may receive mileage reimbursement if you use your own vehicle for DTU-related work. However, reimbursement only applies to the part of the journey that exceeds your normal daily commute to and from work.
The distance is calculated based on your usual place of work:
Start/end at a DTU address (workplace): Reimbursement is paid for the full distance
Start/end at your home address: The distance between your home and DTU is deducted
Continuing education courses (VEU): Reimbursement may be paid from/to your home address – this must be clearly stated in DTU Fusion
If you do not normally drive to work, you may receive reimbursement for the full distance.
Mileage reimbursement is paid according to the Danish government rates and is generally paid at the standard rate. The higher rate may only be used if you have a personal authorisation from the senior management of your unit. The authorisation can only be granted to individuals and must be renewed at least every five years, or if your employment conditions change. The approved form entitles you to a higher reimbursement rate per kilometre and must be attached when claiming mileage reimbursement.
The authorisation is granted using the form “Bemyndigelse – høj takst”, which must be completed and approved before the higher rate can be used.
Please note:
The higher rate does not apply to driving abroad
Driving exceeding 20,000 km annually for the Danish state is always reimbursed at the standard rate, regardless of authorisation
You must report mileage reimbursement in DTU Fusion no later than 30 days after returning. Remember to provide:
Please note